Executive Assistant
Remote
Full Time
Entry Level
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the Chief Technology Officer (CTO) at AutoRABIT. This role requires someone who thrives in a fast-paced, remote environment and is comfortable managing logistics, schedules, and priorities across a dynamic technology organization. The Executive Assistant will be responsible for coordinating meetings, managing travel arrangements, handling expense reports, and serving as a key operational partner to the CTO.
This role is ideal for someone who is detail-oriented, communicative, and enjoys enabling leadership to focus on strategic initiatives. The right candidate will have a knack for staying two steps ahead, balancing flexibility with reliability.
Key Responsibilities
Administrative Coordination
Nice to Have
This job is 100% remote. Must be eligible to work in the USA to qualify for this role.
We are seeking a highly organized and proactive Executive Assistant to support the Chief Technology Officer (CTO) at AutoRABIT. This role requires someone who thrives in a fast-paced, remote environment and is comfortable managing logistics, schedules, and priorities across a dynamic technology organization. The Executive Assistant will be responsible for coordinating meetings, managing travel arrangements, handling expense reports, and serving as a key operational partner to the CTO.
This role is ideal for someone who is detail-oriented, communicative, and enjoys enabling leadership to focus on strategic initiatives. The right candidate will have a knack for staying two steps ahead, balancing flexibility with reliability.
Key Responsibilities
Administrative Coordination
- Manage complex calendars, prioritize meeting requests, and book internal and external appointments
- Coordinate travel arrangements including flights, accommodations, and local transportation
- Prepare, submit, and track expense reports on behalf of the CTO
- Serve as a liaison between the CTO and internal/external stakeholders
- Ensure timely responses and follow-up on key action items
- Schedule and coordinate leadership, team, and cross-functional meetings
- Support operational workflows related to product, engineering, and strategic planning
- Help document follow-ups and decisions in recurring team syncs
- Track key dates, milestones, and deliverables relevant to CTO's portfolio
- Proven experience as an Executive Assistant, Administrative Coordinator, or similar role
- Proficiency with Google Workspace or Microsoft 365 (Calendar, Docs, Excel, Slides)
- Comfortable with Slack, Zoom, and modern remote work tools
- Excellent organizational and time management skills
- Strong written and verbal communication
- High discretion and ability to manage confidential information
- Self-starter mindset with strong attention to detail
- Must adhere to internal set controls
Nice to Have
- Experience supporting executive leaders in a technology or SaaS environment
- Familiarity with Jira, Confluence, or other project management tools
This job is 100% remote. Must be eligible to work in the USA to qualify for this role.
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